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FERPA Guidelines


Students

FERPA stands for Family Educational Rights and Privacy Act.   (View FERPA Powerpoint here)

Eligible students, admitted and enrolled at BYU–Hawaii, generally have the right to:

  1. Inspect and review their educational records within a reasonable period of time upon submitting to the appropriate department managing their educational records a written request, with proof of identification, specifying the records to be inspected. The department will notify the student of the time and place that the records may be inspected.
  2. Petition BYU-Hawaii to amend or correct any part of the education record believed to be inaccurate, misleading, or in violation of their privacy rights. Students may submit a written request to the department holding the record, clearly identifying the part of the record they want changed, and specify why it is inaccurate or misleading. If the department decides not to amend the record as requested, the department will notify the student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures as outlined in University policy will be provided to the student when notified of the right to a hearing.
  3. Consent to disclosure of personally identifiable information contained in the student's educational record, except as otherwise authorized by law. Examples of exceptions to consent of disclosure include:
    • Access of educational records by University officials and agents having a legitimate educational interest in the records: This category generally includes any BYU–Hawaii official or agents who accesses student educational records for the purpose of performing a task or responsibility relating to his or her employment or professional responsibility at the University. These individuals may include faculty, administration, staff and other persons who manage student educational record information including, but not limited to, student education, discipline, and financial aid.
    • Parents who establish the student's dependency for federal income tax purposes.
    • Upon request, BYU–Hawaii will disclose educational records without consent to officials of another college or university to which the student seeks or intends to enroll.
  4. File a complaint with the U.S. Department of Education concerning failures by BYU–Hawaii to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.

BYU–Hawaii has designated the following student information as directory information that it may disclose to the public without the consent of the student:

  • Name
  • Address, phone numbers, and email address
  • Month, date, and place of birth
  • Names of parents or spouse
  • Major and minor field of study
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Dates of attendance (current and past)
  • Number of months/semesters enrolled
  • Class standing (freshman, sophomore, etc.)
  • Total hours earned
  • Enrollment status (full-time, part-time, etc.)
  • Degrees and awards received
  • Previous educational institutions attended
  • Anticipated future enrollments
  • Course registrations prior to the beginning of a semester or term
  • Expected date of graduation
  • Deferred registration eligibility
  • Religious affiliation to a student's local church or congregation

Students have the right to restrict disclosure of the above directory information. This information is accessible through the my.byuh.edu website.

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PDF icon Ferpa-2.pdf1.09 MB